REPORTS TO GENERAL ACCOUNTING MANAGEREEO CODE 2
GRADE 8, NON-EXEMPT
Provides accounting support in the preparation of entries, reports, and other information of a complex and non-complex nature for the corporation. Applies accounting principles and procedures to record, classify, and examine records of financial transactions. Analyzes and interprets financial data and procedures to prepare financial information and reports. Interpret and apply accounting principles and theories in work applications. Reconciles bank accounts and general ledger (GL) accounts daily and monthly. Serves as a resource to others in the resolution of complex and non-complex problems and issues. Ability to understand the big picture and help develop the team.
Essential Functions: include the following, other duties may be assigned.
Reconciles and Analyzes corporate bank, general ledger, investor and subsidiary accounts, resolving all outages in a timely manner. Creating and maintaining spreadsheets for reconciliations and problem solving of financial centers' daily work.
Uses Fed for the Web, Nautilus, Cleartouch and Great Plains to resolve reconciliation items.
Effectively communicates with other departments and levels of management concerning bank reconciling items and outages.
Monitors branch check capture reconcilement process.
Branch Cash and Check Balancing. Reporting cashier's checks with daily and weekly check remittances.
Pull and process all deposit cash letter check adjustments.
Process Corporate Card expenses monthly.
Processes all Accounts Payable functions including but not limited to preparing invoices for input into the Accounts Payable module, responsible for all due diligence on all invoices, set up vendor cards, set up EFT information for employees and vendor accounts and research invoice outages when asked.
Sets up new A/P vendors in Microsoft GP and maintains corrections to master vendor file.
Send out W-9 letters, EFT letters after check run.
Initiates and maintains all Accounts Payable forms and procedures, including the Signature Authority, vendor maintenance, and invoice correction forms on the Company network.
Maintains corporate wide approval limits in Great Plains Workflow to ensure LSB compliance for Accounts Payable Invoices.
Validates charges by providing financial data, analysis and history of expenditures as evidenced on reports.
Assists in writing new procedures for the wire transfer area. Implements new wire transfer agreements/procedures.
Reconciles and Monitors All Wire Fees to DDA/SAV transaction files.
Review and reporting of multiple state's Sales Tax.
Report 1099-Misc Returns yearly. Due diligence completed monthly.
Remit monthly backup withholding; prepare year-end report for backup withholding
Records/creates non-complex general ledger entries and verifies them for accuracy using Great Plains Accounting software.
Complies with company procedures and follows regulatory, operational, and security guidelines.
Serves as back up to various functions within the Accounting department as assigned. Cross trains with different aspects of department team member's duties for support when out of office.
Backup to Wire Transfer, as needed throughout the day.
Prepares non-complex and complex accounting entries accurately, as evidenced by minimal errors and supervisor's review.
Maintains a high level of knowledge within the functional area of responsibility and uses that knowledge to contribute to the overall team effort and achievement of company goals.
Provide service to customers (internal and/or external) by answering questions, preparing documents, providing information, making referrals, and assuring appropriate follow-through and/or resolution is made.
Updates policy and procedures on a weekly basis.
Attend Seminars and training classes as needed.
Keeps and reviews efficiencies on job responsibilities and procedures with supervisor.
Knowledge of department processes in order to: analyze general ledger accounts to ensure proper recording of financial transactions required by external auditors/regulatory agencies in the time set by management as evidenced by minimal errors and management's observation.
Makes sound decisions based on analysis and knowledge when working on special projects, as evidenced by minimal errors and management's observation.
Resolves internal customer service issues without having to involve a manager.
Act as a backup for Accounting staff. Works with team to promote accountability and growth.
Work with other departments to create cohesion in process.
Meets deadlines for completing month-end accounting entries as evidenced by completion date.
Demonstrates excellent customer service, internally and externally, as evidenced by management observation.
Maintains regular attendance and punctuality as evidenced by supervisor's observation.
Reviews and updates Authorization Manual semi-annually (January and July). Kept in WireXChange.
Gives immediate attention to issues involving wire transfer activity and updates management of resolution.
Coordinates daily activities for processing wire transfers by 9 a.m. each morning and communicates direction to backup.
Verifies all outgoing wire transfer for accuracy by 4:30 pm daily and verifies all incoming wire transfers by 5 pm.
Use computer software programs and/or other applications.
TalkingAbility to express or exchange ideas by means of the spoken word.
HearingAbility to receive detailed information through oral communication.
SeeingAbility to view a computer screen for an extended period of time and/or identify individuals visually.
SittingAbility to sit for extended period of time.
MobilityAbility to move from one place to another specifically in narrow/confined spaces to run copier or send faxes.
Finger dexterityAbility to work with fingers for handling documents and to use a keyboard.
Knowledge, Skills and Abilities:
Associates Degree in Accounting or Finance required.
Minimum of 3 years' business related experience with 1-year accounting required, previous banking preferred.
Self-motivated/detail oriented with good analytical/problem solving skills required.
Ability to perform a number of complex tasks simultaneously required.
Ability to operate standard office equipment and produce various documents on industry related software; Microsoft Word/Excel preferred.