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Administrative & Personal Assistant to the CTO (Part Time)
ARC Document Solutions
Job Location: San Ramon, CA

ARC Document Solutions (NYSE: ARC) provides document solutions and technology solutions for every phase of the building lifecycle, from design, through build through operate. For more information, visit

ARC is looking for a resourceful and organized part-time Administrative /Personal Assistant to support a busy CTO for up to 25 hours a week. This position will consist of supporting him with a broad range of duties, working in his Fremont and San Ramon offices. The ideal candidate will present a professional demeanor, maintain a high level of confidentiality, and exercise good judgment. This candidate will be expected to work as part of the corporate administrative team and act as a liaison for other departments.

Here is what you get to do:

    • Diligently reviewing/flagging Executives emails
    • Answer and screen all CTOs calls
    • Provide Accounting support for business and personal expenses including reconciling credit cards with receipts
    • Maintaining and updating a busy calendar including scheduling of business and personal appointments
    • Managing CTOs personal affairs with various institutions such as financial, health, insurance, legal and Political
    • Assist in travel coordination, International and domestic
    • Procure CTOs office supplies, equipment and snacks
    • Run personal errands including but not limited to retrieving mail from his home in Fremont, shopping, in-branch banking, purchasing of gifts, etc.
    • Management of executives estate operations to include scheduling, negotiating, and processing payments to vendors
    • Ensure CTOs office is prepped and ready for his arrival each morning
    • Prepare and serve beverages and lunches to CTO and his guests and at times running out to grab his lunch or order online for delivery
    • Communicate with Kolkata office as needed

These are what will help you succeed:

3+ years experience in an administrative role for business executives
l 1+ years experience as a personal assistant
Customer service and interpersonal skills
Proficient with MS Office, including Excel.
Negotiating skills
Highly organized
Problem solving
Time management
Travel Logistics
Multitasking ability
Professional, confidential, and proactive work style
Ability to commute to either Fremont or San Ramon as needed
A sense of humor

You get extra points for the following:

MS Office, Certify, some accounting and finance, Very organized with excellent follow-through

Excellent communicator and phone etiquette, organized, work well under pressure, work expeditiously, and with grace. Someone comfortable working with high-profile individuals.

This is what we offer:

Great company reputation - our clients consistently give us 5-star reviews

Easy to get along with C-Suite

Part time up to 25 hours a week with ability to work remotely some days

Casual office environment in beautiful brand new eye-popping corporate headquarters

Opportunity to work with and meet international partners

Culture of FUN, and collaboration, including an abundance of snacks and drinks and celebrations in the office



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