Responsible for monthly billings and financial summary report. Ensures invoicing and reporting meets contract and company established deadlines to include invoice payment tracking to assure timely payment
Support customer and vendor communications; work with internal team to evaluate performance to contract and coordinate and necessary communications with customer.
Monitor closely the spending off all direct costs associated with programs.
Develop Account Receivable Reporting and Program Finance Schedule to track progress and maintain schedule status.
Complete analysis of performance to contract requirements. Incorporate contract changes as needed and complete analysis to maintain realistic contract cost and schedule baselines.
Ensures adequate funding availability by maintaining accurate records of expenditures, directing preparation of expenditures projections, and submitting timely requests for additional funding to the Director of Finance / Controller and Director of Program.
Complete and monitor work authorization documentation like but not limited to Purchase Orders, Task Orders, Modification to Contract, etc. Maintains project files.
Track status of services, hardware, software and data deliverables to contract requirements.
Assist Director of Finance / Controller and Director of Programs in updating short term program forecast.
Assist/participate in proposal buildout with management, customer, and/or the Defense Contractor Audit Agency (DCAA)
Assist in the development of company policies, procedures and standards as required. Execute responsibilities in accordance with company standard operating procedures.
Planning, statusing, and reporting of time phased budgets to support program budget/forecast planning. Performs analyses and prepares reports in order to ensure the contracts are within negotiated and agreed parameters and government cost control guidelines.
Provide variance/trend analysis; provide reports and reviews of performance versus plan. Support plan updates as required.
Configures and implements new company systems to help develop better reporting and procedures with direction from Director of Finance / Controller with minimal supervision
Adjusts invoices on Cost-type contracts to reflect DCAA approved Final Billing Rates, if necessary.
Maintain electronic timekeeping system to include creating and assigning charge codes to employees and subcontractors in accordance with Accounting and DCAA-compliant cost allocation.
Serves as the project control liaison between corporate Finance and other company business units/departments
Contributes to team effort by accomplishing related results as needed
Performs additional responsibilities as required or assigned. .Requirements:
Education and/or Experience
Bachelor's Degree in Business, Accounting or Finance from an accredited college or university or equivalent work experience is required.
A minimum of three (3) years of related professional experience is required.
Experience with QuickBooks, Unanet system is preferred, but not required
Experience with Paylocity is preferred, but not required
Possess strong analytical and problem-solving skills.
Working knowledge of government contracting reporting requirements (CDRLs) and applicable FAR regulations.
Strong computer skills, Microsoft Office (Excel, Word, PowerPoint, etc.) skills.
Ability to understand and evaluate engineering and manufacturing processes and control systems. Knowledge of manufacturing resource planning (MRP) and enterprise resource planning (ERP) systems.
Sound listening skills; pays attention to detail; ability to meet deadlines; multi-task oriented; and ability to work under pressure.