Reporting to the Senior Property Manager, this position will support the Commercial Property Management Team in all areas related to Property Administration. Duties include participating in the accounts payable and accounts receivable process and month end close procedures The Assistant Property Manager will also help with Tenant communications and work order processing. In addition, this position will be part of the Commercial Property Management team and will assist with all portfolio wide initiatives as required.
ESSENTIAL JOB RESPONSIBILITIES:
Assists with monthly financial reports, annual budgets, and other documents in accordance with company policy.
Assist Commercial Property Manager with additional projects that support moving our business forward.
General Admin functions to include but not limited to phone management, filing, data entry and mailings.
Draft correspondence on various matters pertaining to property management.
Track tenant and vendor insurance certificates.
Manage and Maintain Accounts Payable Process including coding payables to appropriate property and g/l code
Respond to tenant inquiries and service calls
Accounts Receivable management to include Mailing Rent Statements, Tenant Check Deposits, Manual Billings, Recurring Billings, Tenant follow-up on outstanding balances
Ensure accuracy of rent rolls and rent updates regularly
Assist in preparation of annual budgets and reforecasts
Assist in preparation of CAM and escalation calculations
Regularly associate with Tenants to ensure their satisfaction with building operations, leasing and management issues. Working relationship and knowledge of Tenants.
Ability to learn to work in multiple property management/accounting software systems with training.
Additional Duties may be required
KNOWLEDGE, EXPERIENCE AND SKILLS:
Willingness to expand knowledge of all areas of Commercial Property Management
Financial skills forecasting and budgeting
Understanding of lease document
Focus on expense management
Communicates and collaborates with team
Ability to prioritize, multi-task and meet deadlines.
Experience using Yardi and other Property Management software preferred.
Proficient in Excel, Word and Microsoft Office.
Passionate, entrepreneurial and dedicated to success.
EDUCATION, CERTIFICATIONS AND LICENSES:
Bachelor's degree in Finance/Real Estate/Accounting a plus
1-3 Years of accounting or bookkeeping experience or commercial property management preferred