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PARKS & GROUNDS ADMINISTRATOR
City of Greenville
City of Greenville
 

 

 

Job Location: Greenville, SC
Job Type: Full Time
Department: PARKS, RECREATION & TOURISM (PRT)
PARKS & GROUNDS ADMINISTRATOR - 0322 Salary

$73,930.00 - $114,590.00 Annually


Location

206 S. Main Street - Greenville, SC



Job Type

Full Time


Department

PARKS, RECREATION & TOURISM (PRT)



Job Number

00729


Division

PARKS & GROUNDS








Brief Description

Job Summary
Within broad parameters defined by the Deputy Director of Parks, Recreation, and Tourism, administers the Parks and Grounds division, including providing oversight and management of facilities, operations, and personnel. Responsible for the development, management, coordination, and administration of the department`s capital projects program, operating and capital budgets, contract and procurement administration, policy administration, and strategic initiatives. Provides coordination, budgetary, project, and management support as needed and requested by the director to aid other divisions. Manages capital and operational projects in cooperation with appropriate department and City staff to ensure successful implementation and outcome. Assists in administering contracts, lease agreements, licenses, and park uses. Assists in managing the implementation and maintenance of the work and asset management systems. Supervises assigned staff.

Job Duties

Essential Functions
Administer the Parks and Grounds Division: Administer the daily operations and maintenance of the Citys park system. Oversee the administrative needs of the division and meet with staff daily to communicate work tasks, projects, and expectations. Provide oversight for park maintenance and overall operations of the Parks and Tourism District units as well as shop maintenance and operations. Oversee the departments contracted services. Coordinate and integrate volunteer efforts with groups and individuals on neighborhood and park improvement projects. Manage divisions fleet and equipment inventory and maintenance. Make decisions pertaining to park facilities, amenities, and design to ensure the safety of users, regulatory compliance, and best practices. Manage annual replacement cycle for small engine equipment. 30%
Perform Capital and Operational Project Management: Manage various capital and operational projects, including the Neighborhood Parks Program (NPP) or replacement program. Using research and analysis, develop presentation/marketing materials in electronic and printed formats, including brochures, flyers, fact sheets, and reports to support City Council and department initiatives. Presentation materials could include pictures, infographics, statistical data with or without graphs, GIS maps and other information. Conduct formal presentations to City Manager, City Council, neighborhood stakeholders, special interest groups, school district representatives, boards and commissions, and others. Oversee and direct projects and plans, and coordinate with appropriate department staff to ensure successful comprehensive implementation processes and proper design, permitting, management and construction practices, and outcomes. Manage project activities including establishing, refining, and implementing all systems for public and staff engagement, public information, project rankings, and project implementation; conducting and facilitating meetings, writing specifications, managing procurement, contracts and agreements; conducting, coordinating and managing on-site work and delivery of product and services. Assist with the preparation and development of the Capital Improvement Program (CIP) by preparing project forms and support systems for use by the department and its divisions, and collection and analysis of data submitted by divisions. Assemble, participate in, or lead staff committees as directed to review and evaluate requests. Coordinate and communicate with other departments including Public Works, Office of Management and Budget (OMB), Legal, and Economic Development. 30%
Assist in the Development and Management of Department Budget: Assist with developing and managing department operating budgets as well as take a lead role in the administration of capital improvement budgets. Work with budget personnel and department staff to refine and monitor budget documents for use throughout the year. Prepare written materials and reports for budget presentations. Prepare analysis and reports needed. Participate in departmental meetings in preparation of the final departmental budget document. 25%
Supervise Staff: Supervise assigned personnel, including setting performance expectations and standards; prioritizing and assigning work; allocating staff; writing and conducting performance evaluations; ensuring staff training; coaching, mentoring, and counseling employees; ensuring staff compliance with departmental and City policies and procedures; and maintaining safe work environment. In coordination with Human Resources, review and update job descriptions; participate in the hiring and selection of staff for open positions; and ensure the timely documentation and disciplining of employees consistent with Human Resources policies. 15%


Perform other duties as assigned.


Qualifications

Job Requirements
Bachelors degree in parks & recreation, business administration, or a related field.
Over four years of experience in parks & recreation, business administration, management, project management, or related field.

Preferred Qualifications
Masters degree in parks & recreation, business administration, or public administration.
Certified Park & Recreation Professional.
Certified Project Management Professional.

Driver`s License Requirements
Valid South Carolina Class D Driver`s License.

Performance Requirements
Knowledge of:
Project and Operational Management principles and best practices.
Pertinent federal, state, and local regulations and laws affecting municipalities, infrastructure, and processes, including State of South Carolina Enabling Legislation.
Principles of capital project business case and scope development.
Methods and techniques of project analysis and review.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training and performance evaluation.
Research methods and statistical principles related to project management, park, and green space development.
Methods and techniques of effective technical report preparation and presentation.
Citizen engagement techniques and processes.

Ability to:
Oversee and participate in the management of a capital improvement program.
Oversee yearly budget preparation and administration.
Evaluate proposed projects and determine compliance with City policies, objectives, and ordinances.
Evaluate proposed projects and determine payback period, opportunity costs, internal rates of return, standard deviations, variances, and performance indexes.
Participate in the development and administration of division goals, objectives, and procedures.
Communicate complex ideas compellingly to a variety of audiences.
Create project, risk, resource, quality, and procurement plans for capital projects.
Create business case, project scope, and milestone deliverables for capital and non-capital projects.
Create technical scope and specification documents for capital projects.
Explain technical information clearly in reports and presentations.
Provide supervision, leadership, training, and work direction for assigned staff.
Read, analyze, and interpret vendor contracts, applicable state and federal laws and regulations, budget documents and financial reports, technical project scope and specification documents, and other related documents. .
Deal tactfully and effectively with City department heads, division administrators, public officials, community leaders and professional groups.
Develop financial forecasts, calculate planned and earned values of capital and non-capital projects, create budget projections, reconcile complex accounts, and utilize statistical evaluation measures.
Write policies, contracts, formal presentations, project scope and specification documents.
Use computer, general office equipment, camera, and personal or city vehicle, Microsoft Office Suite, smart tablet, smartphone, and two-way radio. Required experience with asset and work management systems, Excel, mapping systems, timekeeping, requisition, purchasing, Photoshop, Illustrator, other graphics programs, and reservation/registration software.

Working Conditions

Working Conditions
Primary Work Location: Office environment and outdoors (e.g. public park spaces and recreation/community centers).


Protective Equipment Required: Safety vest and helmet during construction projects, blood borne pathogen universal precautions as indicated.


Environmental/Health and Safety Factors: Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work. Weekly exposure to extreme temperatures and wetness and/or humidity. Monthly exposure to respiratory hazards, noise and vibration, physical hazardous and mechanical hazards from large machinery, and chemical and fire hazards from pesticides/herbicides. Seasonal exposure to electrical hazards (e.g. low voltage landscape lighting and irrigation controls).


Physical Demands: Continuously requires vision, hearing, talking, and fine dexterity. Frequently requires standing, walking, reaching, handling/grasping, foot controls, sitting, reaching, and climbing. Occasionally requires carrying, lifting, pushing/pulling, kneeling, balancing, bending, crouching, and twisting. Light strength demands include exerting up to 10 pounds frequently and 20 pounds occasionally.


Mental Demands: Constantly requires time pressures, performing multiple tasks simultaneously, and working closely with others as part of a team. Frequently requires frequent change of tasks, tedious or exacting work, noisy/distracting environment, emergency situations, and irregular schedule/overtime.

Americans with Disabilities Act Compliance
The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.

Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.


The City of Greenville offers a comprehensive and affordable benefits package designed to provide a variety of choices to best fit the needs of our employees and their families. View more details about these benefits here: City of Greenville Employee Benefits.

HEALTH INSURANCE

The City offers the following health insurance options to eligible employees:

  • Medical
  • Dental
  • Vision
  • Basic Term Life
  • Employee Supplemental Life
  • Spouse Term Life
  • Child Term Life
  • Short Term Disability (STD)
  • Long Term Disability (LTD)
  • Voluntary Benefits (Critical Illness, Accident, Hospital Care, etc.)
All health insurance coverage is effective the first of the month following the employees hire date except for LTD which is effective the 91st day following date of hire.

LEAVE & HOLIDAY BENEFITS
  • General Leave is earned/accrued biweekly by all regular, full-time and permanent part-time employees as a percentage of normal work hours.
  • The City of Greenville observes 11 paid holidays.
RETIREMENT BENEFITS
The City is a member of the South Carolina State (SCRS) and Police Officers (PORS) defined benefit Retirement Systems.

AWARDS & RECOGNITION
  • Employee Recognition & Awards Program (ER&A)
  • Employee Service Awards
  • Longevity Bonus
OTHER BENEFITS & OPPORTUNITIES
  • Worker`s Compensation
  • Deferred Compensation
  • Flexible Spending Accounts (FSA)
  • Employee Assistance Program (EAP)


Agency
City of Greenville (SC)

Address
206 S. Main St

Greenville, South Carolina, 29601

Phone
864-467-4530

Website
https://jobs.greenvillesc.gov





 

How To Apply:

 

Please fill out our Online Application by clicking the Apply button below:



 

Our office hours are 8:00 am-5:00 pm Monday - Friday.

The City of Greenville will provide reasonable accommodations for otherwise qualified individuals. The City of Greenville does not discriminate on the basis of race, color, national origin, sex, religion, disability status or age in employment or provision of services.

 

 
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