Administration New York, NY
Supports a Senior/high profile individual or a team in terms of general office related and administrative duties such as monitoring and ordering standard office supplies; collating and assembling documents; accepting and delivering interoffice correspondence and reports.
May also attend meetings and take and distribute minutes; schedule appointments and maintain manager`s calendars; screen calls and visitors
Coordinate all aspects of travel, inclusive of flights (global and domestic), hotels, and ground transportation
Prepare and submit expense reports / reconcile payments with corporate card
Phone coverage and take detailed messages, respond to inquiries on behalf of manager as appropriate
Coordinate meetings (calendar management for global time zones) inclusive of conference rooms, catering, audio/multi-media set up
Process check requests for payment of invoices as needed
Troubleshoot desktop, printers, blackberry, and other mobile electronics
Provide backup support for colleagues during vacation/sick days, and assist their executives as needed
Manage sending and receipt of mail / Sort and distribute incoming mail
Prepare and mail all US/UPS/Fed Ex packages
Order office supplies
Oversee all administrative aspects of seminars including registrations, confirmations, certificates, badges
Assist with visitor passes
Archive - Inventory and track off-site storage
May be called upon to assist with special projects
The duties and responsibilities described above are the essential functions of the job. The qualifications below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Legal or Financial experience is a must with preferably 7-9 years of related job experience
Excellent written, verbal, and interpersonal communication skills
Advanced proficiency with Microsoft Word, Excel is required
Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives
Strong planning and decision-making skills to develop and implement office programs
Good judgment and problem-solving skills
Enthusiastic team player with a positive attitude who works well with others
Resourceful / takes initiative / is proactive
High School Diploma required; college or business school desirable
RRD is an EEO/AA including Vets and Disabled Employer
For challenging and rewarding career opportunities with an innovative industry leader, consider RR Donnelley. RR Donnelley provides communications and consultative business services to a who’s who of US and international clients. A FORTUNE 500 company with locations around the world, RR Donnelley produces printed and digital communications. You probably touch our products almost every day. With a reputation for excellence built over 145 years plus a portfolio of patents and breakthrough new products, RR Donnelley is building for a strong future.
We are a business-to-business company offering opportunities in a variety of disciplines. RR Donnelley is strongly committed to setting ambitious goals, rewarding performance, and providing opportunities for personal and professional growth. We offer competitive compensation and benefit packages.
RR Donnelley is an EEO/AA Employer