HR Anew
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Job Location: Columbia, Maryland
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Job Description:
HR Anew is a full service human resources management consulting and professional services firm headquartered in Columbia, MD. Our work is grounded in innovation, thought leadership, and performance excellence as we work in collaboration with clients to recruit, develop professionally, and retain employees. To learn more about HR Anew visit our website at (www.hranew.com). Equal Opportunity Employer (EOE).
Founded in 1995, our high- growth client is seeking a candidate for the position of HR Assistant. Our client is a leading national health care consulting company specializing in health information management and professional consulting services.
Job Summary:
Provide administrative support and provide back-up coverage to HR Director, HR Recruiter and/or other members of management in all facets of HR to include: recruitment and selection (to include on-boarding paperwork; recon of employee benefits and payments; Payroll and payroll related matters (i.e. processing of benefits; recon of fringe benefits; main P.O.C. for ADP; compensation (i.e. processing of performance evaluations and increases to include retro amounts; coordinating performance due dates; employee relations (i.e. Tier 1 ER matters; benefit concerns, basic leave requests and follow-up, etc..); Data mining of information housed and reports produced in ADP and/or other HR systems; and 401K administrator (i.e. ensure proper enrollment; and other HR and our management related duties as assigned.
Duties and Responsibilities:
- Familiarity with the developing field of human resource practices, laws (both Federal, State and Local) and the ability to research and/or stay informed about legislative changes and or best practices. (i.e. Job Posting requirements, job specifications and skills required, etc..).
- Provides administrative support to the HR Director, HR Recruiter in the areas of staffing and recruitment to include: offer letters and new hire packets; systems transactions related to new hires and/or rehires; reconciliation of all HR related data and required forms and follow-up as necessary; random systems audits and tracking of data to ensure integrity; and participation and support of contract related audits on any personnel related documents; areas.
- Maintains accurate and timely data in ADP as it relates to PAF - increases; performance evaluations; new hires; terminations; fringe benefits, etc.. Serves as the primary resource for tracking CEU reimbursements and related personnel changes (i.e. SPOT Awards; bonuses; etc..). Will serve as the secondary resource for ensuring benefits are properly processed in various systems for hires, terminations and qualified life status changes.
- Assist with bi-weekly and semi-monthly payroll transactions to include: timely processing of all transactions (new hires – within 2 days of start) and submission to Staff Accountant at least 2 days before Payroll close; recon of proper deductions and withholdings; recon of all payroll related items to ensure accurate and timely processing of payroll. Checks and balances of all deductions and changes to ensure 0-2% error rate.
- 401K Administrator – Will serve as primary resource for ensuring all 401K deferrals are properly administered and processed in a timely manner (i.e. within 2 days of payroll end, per regulations).
- Ensure follow-up and documented close out of any and all personnel transactions (PAF, 401K, employee questions/concerns; benefit enrollment/terminations).
- Ability to provide ADP and/or systems or Excel reports as required for required reporting; government reporting; compliance reports and/or internal/external audits
- As needed, serve as secondary resource for other HR related functions to include: Leave administration and return; Background & Drug Screening reports; posting of HR ads/job fairs, etc; offers to candidates; assistance with disciplinary action and tracking; and/or provide briefings and trainings on topics of interest as required.
- Administrative support to the HR department to include, but not limited to; proper filing of I-9 and other government reports; proper data warehousing of personnel records while maintaining confidentiality; generation of offer packages (contract specific); and filing. Prompt response to employee inquiries and concerns (response or status within 24-48 hours and include documentation).
Requirements (Knowledge, Skills & Abilities):
Abilities:
- Effective communication skills.
- Ability to work with high degree of precision, paying attention to detail to achieve the high accuracy levels required and timely follow-up and close-out of all matters.
- Ability to communicate well, both orally and in writing to minimize confusion and additional concerns. Ability to work effectively as a team member and escalating matters of significance to the HR Director.
- Ability to maintain confidentiality. Willingness for continued education in the industry to better understand Human Resource Management.
- Demonstrate leadership and employee development skills.
- Advanced analytical and critical thinking skills.
- Skilled in examining and re-engineering operations and procedures, and formulating new strategies and procedures.
- Ability to research, develop, plan and implement processes and procedures.
Education:
- Required Bachelor's degree in Human Resources and/or Business Administration or related field and at least one (1) year experience in an HR department or related area.
Other Work Requirements:
- An occasional requirement to work overtime.
- Direct reports will be mostly clerical, so the candidate must have a comfort- level with handling the accountant/bookkeeper duties.
How to Apply:
HR Anew
6350 Stevens Forest Road
Suite 302
Columbia, MD 21046
For immediate consideration forward your MS Word resume and salary expectations to the address below.
HR Anew is an Equal Opportunity Employer. We conduct pre-employment testing, background checks, and maintain a drug-free workplace.
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