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Senior Grants & Contracts Accountant
Vocational Instruction Project Community Services Inc.
Job Location: BRONX, NY

POSITION TITLE: Senior Grants & Contracts Accountant

POSITION REPORTS TO: Senior Manager of Contracts & Grants


The Senior Contracts and Grants Accountant is a key position within our Contracts and Grants department. The expectations for the role are to demonstrate strong and effective management over the monthly closing and reporting process specific to his or her responsibilities. This individual will assist Senior Manager of Contracts and Grants in the manage the month-end responsibilities of the VIP.

In consultation with and guidance from the Sr. Manager of grant and Contract, review all funder agreements to ensure proper revenue recognition, determine restrictions, and ensure compliance obligations are adhered to funder requirements.

Review, and prepare the regular and special internal accounting/financial analysis and required reports by the funders/programs.

Develop a contract performance tracking report with budget to actual detail variance analysis and commentary.

Provide Program Directors with information monthly performance report with budget to actual detail variance analysis and commentary.

Prepare and monitor grant and contract cashflows.

Analyze monthly grant performance results to ensure expenditures are consistently aligned with grant and program budgets throughout the grant/fund period.

Working with Program Managers, ensure accurate grant time tracking is maintained and reflected in the tracking system to ensure time allocations are accurately reflected in accounting records.

Prepare all documentation required for timely and accurate submission of all monthly, quarterly, and annual grant and contract billing reports, vouchers and invoices to funding sources including providing performance metrics, service units and expenditures.

Review and reconcile and process grants drawdowns.

Enter and maintain records of all program and administrative expenses by category, track expenditures, and report against budget projections.

Provide grantees with required support document as they are needed to comply with grant requirements.

Coordinate the development of grant budgets and monitoring budget vs actual grant expenses to determine if budget modifications are necessary.

Maintain contract files in accordance with funding agency standards

In consultation with the Sr. Manager of grant and Contract, prepare and submit grant budget modifications as necessary.

Assist in the preparation of annual budget, forecasts and variance analyses.

Prepare/review grant schedules, reconciliations, and close-out reports for month-end closing and analyzes GL accounts and Complete account reconciliations, process journal entries and entire month end close process.

Prepares reconciliations and schedules for the annual audit.

Manage critical elements of monthly closings.

Perform ad hoc projects as needed for Sr. Manager of Contracts and Grants, CFO, and Controller.


The Senior Grants and Contracts Accountant will have the following experience and attributes:

Thorough knowledge of basic accounting procedures, federal, state and City Contracts policies and procedures.

Proficiency in report generation from fund accounting software packages, Excel, Word and PowerPoint; experience with FundEZ a plus.

Experience with Federal, State and City grants budgeting and reporting.

Experience with general ledger analysis and the month-end/year-end close process.

Advanced MS Excel skills including vlookups and pivot tables

BS degree in Accounting



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