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Manufacturing Administrative Assistant
Kira Labs Inc
Job Location: Pompano Beach, FL

The Manufacturing Administrative Assistant will be responsible for production, lab, quality control documentation accuracy, creation and maintenance for the following but not limited to; writing, reviewing, training and auditing standard operating procedures, work orders, test sheets, data entry, etc.

Primary / Key Essential Functions and Responsibilities

  • Provide high level administrative support for the Operations Team
  • Creates documents, such as SOPs, work orders, testing sheets, etc. and monitor work processes to assess completeness, accuracy, and conformance to standards and specifications.
  • Review documents for but not limited to work orders, testing sheets, training logs, production logs, lab logs for accuracy and errors.
  • Open and close work orders into ERP
  • Support Operations dept., updating logs and reports, communicate any issues on orders
  • Enter sales orders into ERP
  • Create shipments in the ERP
  • Confer with department supervisors or other personnel to assess progress and discuss needed changes to documents.
  • Create, manage, and upload sales orders across multiple business platforms
  • Revise production documents when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, marketing, sales, production, or quality.
  • Regular and reproducible data entry.
  • Scan documents into ERP or google folder
  • Performs any task that supervisor assigns.

Education and/or Experience and Qualifications

  • AA Degree
  • Must be highly proficient in Microsoft Office Excel
  • Working knowledge of file sharing and data management
  • Ability to rapidly multitask & execute under tight deadlines
  • Understanding of Quality and GMP
  • Ability to anticipate problems and proactively resolve potential blockers
  • High level of energy and enthusiasm
  • Extremely flexible & willing to pivot in a fast paced, changing environment
  • Self-starter who can execute projects that align with company objectives
  • Comfortable working with staff across several departments
  • Excellent in mathematics.

Knowledge, Skills and Abilities

  • Routine duties are performed with minimal supervision.
  • Standard practices and procedures allow this position to proceed alone at routine work. Work is reviewed upon completion although occasional check of work while in progress will take place.
  • Many activities require working as a team member and following instructions.
  • Proficient in English.
  • Able to interpret an extensive variety of instructions.
  • Capable to define problems using abstract concepts such as structured problem solving to collect data, establish facts, and draw conclusions.

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