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Construction Project Coordinator
Williams & Rowe Co
Job Location: Jacksonville, FL

Looking for a skilled Construction Project Coordinator with past construction experience. This position will be responsible for assisting project managers with all administrative duties relating to the project regarding submittals, plans, daily reports, and RFI's as requested.

  • Assists in the preparation of non-financial documentation for company projects, i.e. – request for proposal responses, qualifications statements, various project management activities
  • Prepare and maintain subcontract agreements and puchase orders per PM direction
  • Assist with permitting and job start-up
  • Job close out including securing operation manuals and warranties
  • Responsible for company data management and record keeping systems, electronic and paper
  • Reviews payment application contents for completeness prior to approval by PM
  • Prepares reports, communications, meeting minutes
  • Utilizes construction management software and/or tracking systems to keep project information current and accessible to a variety of users
  • Assisting in Subcontract Bid Management and maintaining Subcontract / Vendor contacts list
  • Assist in Vendor selections to receive ITB
  • Preparing and issuing ITB's to potential Bidders
  • Follow-up with Bidders to provide additional bidding information and to ensure adequate response on bid day
  • Preparing and distributing construction subcontracts and purchase orders
  • Managing subcontract Certificates of Insurance and related supporting documents
  • Reviewing subcontractor billings and coding all invoices
  • Managing subcontractor RFI inquiries and preparing responses in association with PM and/or design professionals
  • Collecting, recording, and maintaining Subcontractor / Vendor submittals for approval, including return of same to Supplier following review as appropriate
  • Preparing and filing permit applications
  • Managing and updating Department Policies and Procedures manuals
  • Provide office assistance and support, as needed
  • Represents company via regular interaction with visitors, tenants, consultants, contractors, professional service providers, business partners, and public employees and officials
  • Deals with confidential and proprietary information on a regular basis and must be able to exercise discretion and maintain confidentiality
  • Book travel arrangements
  • Other duties as assigned

  • Bachelor degree preferred but not necessary
  • Minimum 3 years of experience in Construction administrative support or project management
  • Experience using technology to remotely monitor construction progress
  • Proven ability to manage multiple projects / activities in a dynamic, fast-paced environment
  • Professional and courteous demeanor with commitment to excellence in customer service
  • Familiarity with construction procedures, processes, and communications
  • Familiarity with basic construction accounting/financial terminology, such as cost coding, debit, credit, etc.
  • Ability to use discretion and maintain confidentiality with proprietary and other information
  • Strong organizational skills and high attention to detail
  • Proactive team player with strong work ethic
  • Excellent verbal and written communication skills
  • Excellent time management skills and the ability to prioritize work, multi-task, and to work under time constraints
  • Experience with Microsoft Office (Outlook, Word, Excel, Project, and PowerPoint)
  • Knowledge of RedTeam or ProCore construction management software preferred, but not require

Must be Legally eligible to work in the US

Pre-employment background screening (criminal, drug screen and DMV) is required for all positions

Benefits Provided:

• Top industry pay

• Weekly direct deposit

• Outstanding Health Benefit Package

• Generous paid holidays, vacation and sick days

• Matching 401k Program

• A paid employee referral bonus plan

• Training and Career Growth Opportunities

Williams & Rowe specializes in executing Commercial construction and renovation projects from design to completion and ongoing maintenance. We offer challenging projects, outstanding benefits and training opportunities.

The Williams & Rowe Company - Founded In 1958 - the experts in total building solutions

Named one of Jacksonville Business Journal's 50 Fastest Growing Companies for 2019

An established company with a history of success that has a family-like culture that values loyalty.


Williams & Rowe is an Equal Opportunity Employer and encourages women, minorities, veterans and the disabled to apply.


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