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Project Coordinator
Parallel Technologies
 
Job Location: Eden Prairie, MN
Description:Project Coordinator is an internal-facing role responsible for supporting the project management team with administrative functions related to successful delivery of client engagements. Coordinators will actively assist in monitoring project scope, schedule, and budget for multiple Project Managers. This role requires the individual to work effectively with internal resources as well as external vendors, and subcontractors to accomplish project objectives. This is an entry level position within the project management career path..Requirements:

Responsibilities:

• Monitor and maintain project schedules, tasks, and milestones

• Organize, attend, and document stakeholder meetings

• Follow up on action items; ensure project team is held accountable in completing tasks

• Provide administrative support to the project team:

  • Meeting minute
  • Purchasing & coordination (equipment/materials/subcontractors)
  • Subcontractor agreements
  • Change control facilitation
  • Technician scheduling
  • Time and expense review
  • Vendor/subcontractor invoice processing
  • Client invoicing
  • Project workbook completion
  • Action log tracking and status updates

• Order, track, and report on required project materials; advise project team on lead time conflicts with project schedule

• Ensure project documentation is maintained in the designated repository for each project

• Understand current state of projects at a high level; recognize implications of scope creep, financial overruns, and schedule delays

• Continuous improvement of process and methods

• Reporting/escalation of issues to project team and management team as required

• Additional administrative duties as assigned


Skills:

• Curiosity to develop better solutions

• Highly responsive and organized; with effective communication skills

• Ability to work at a fast pace within a changing environment

• Effectively prioritize tasks based on importance, executing accordingly

• High degree of motivation, self-direction, commitment and integrity

• Strong analytical and problem solving skills with collaborative, team-oriented mindset

• Attention to detail, drive to exceed expectations


Requirements:

Bachelors degree in management, technology or related field (in-progress or complete)

• Proficient in MS applications or ability to learn quickly (Word, Excel, PowerPoint, Outlook, Teams)

• Demonstrated understanding of project management concepts


PM18






 
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