POSITION SUMMARY

Serves in a customer focused role that provides initial, responsive support to employees; the face of the HR department that handles routine inquiries and guides employees seeking HR transactional support. Responsible for ensuring professional administrative support with the ability to communicate to multiple levels of leadership and utilize resources and tools effectively to complete assigned tasks. Also provides support to the HR team and business leaders in collecting, compiling and coordinating information.

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE

Human Resources:

• Implement HR programs/initiatives within the organization as directed by the Managing Director and/or Sr. Director of HR.
• Provide timely assistance to employees and leaders regarding human resource questions and issues.
• Redirecting HR related calls or distribute correspondence to the appropriate person on the HR team.
• Assist in acclimating new and prospective employees to the community and organization during the work trial and on-boarding processes.
• Provide resources and/or serve as a liaison for B/VI and/or disabled employees.
• Responsible for new hire paperwork and ensuring all employment requirements have been meet.
• Coordinate and assist with on-boarding process to include new employee orientation.

• Create and maintain employee HR files and complete employee filing.
• Responsible for entering, updating and maintaining employee information in HRIS system.
• Assist with coordinate the development and implementation of employee events and other morale building initiatives.
• Assist with coordinate employee recognition and service award events or program implementation.
• Serves as and perform the duties of the Secretary of the Employee Advisory Group (EAG)
• Assist with providing research for policies, training, strategic planning, and other human resource initiatives.
• Schedule meetings, interviews, HR events etc.
• Provide Receptionist back-up support coverage for lunch, breaks, time-off, etc.
• Flexibility to perform other duties as assigned.

Administrative Support:

• Provide high-quality administrative support to the Managing Director and other administrative staff as directed by the Managing Director; may include producing various documents and reports, making travel arrangements, handling expense reports, directing and managing office communications and interactions, and other assigned projects.
• Perform general office duties such as ordering supplies and restocking as needed.
• Setup, test and operate audiovisual equipment for meetings and presentations.
• Flexibility to perform other duties as assigned.

JOB REQUIREMENTS INCLUDE

Education: Bachelors degree Human Resources Management or equivalent experience in lieu of degree; High school diploma or GED equivalent required; non-profit experience preferred.

Experience: Proven experience as an HR Coordinator or relevant human resources/administrative position.

Knowledge/Skills:

• Must demonstrate a commitment to service, organization core values and professionalism through appropriate conduct and demeanor at all times.
• Strong ability to work with all levels of employees, to include Executive Leadership.
• Strong problem solving, critical thinking and customer service skills.
• Ability to initiate process improvements and manage multiple tasks.
• Effective time management skills in order to meet deadlines.
• Maintain a high level of attention to detail and accuracy to ensure data integrity.
• High level of proficiency in Microsoft Word, Excel, PowerPoint, Publisher and Outlook as well as previous experience with HRIS systems preferred.
• Excellent verbal and written communication skills.
• Must possess the ability to:
  • Work well under pressure with a sense of urgency, when appropriate.
  • Work in a team-oriented and collaborative environment.
  • Manage multiple conflicting priorities and deadlines.
  • Handle data with confidentiality.

Licenses/Certifications: n/a.

SUPERVISORY RESPONSIBILITIES

Total Number of Employees Directly Supervising: 0

Number of Subordinate Supervisors Reporting to Position: 0

VISION REQUIREMENTS INCLUDE (check one)

Can be performed with or without assistive technology:

X Required to perform activities such as: preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact.

Required to perform activities such as: operating machinery and/or power tools at or within arms reach; performing non-repetitive tasks such as carpentry work or repairing machinery.

Required to review/inspect own assigned work, the work of others, or facilities or structures.

Requires normal (or corrected to normal) vision/acuity:

X Required to operate motor vehicles and/or heavy equipment such as forklifts.

COMMENTS

Envision, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without illegal discrimination because of race, color, sex, age, gender identity, disability, religion, citizenship, national origin, ancestry, military status or veteran status, marital status, sexual orientation, domestic violence victim status, predisposing genetic characteristics and genetic information, and any other status protected by law.

Envision employs and advances in employment individuals with disabilities and veterans, and treats qualified individuals without discrimination on the basis of their physical or mental disability or veteran status.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

This position description is intended to convey generally the duties of this job. It is not an all-inclusive listing of duties, and it is not a contract, expressed or implied

How to Apply:

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Envision, Inc.

Envision, Inc. is an EOE/AA employer