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SALES & MARKETING COORDINATOR
City of Greenville
City of Greenville
 

Job Location: Greenville, SC
Job Type: Full Time
Department: EVENTS & CULTURAL AFFAIRS
SALES & MARKETING COORDINATOR - 0321 Salary

$44,370.00 - $64,340.00 Annually


Location

206 S. Main Street - Greenville, SC



Job Type

Full Time


Department

EVENTS & CULTURAL AFFAIRS



Job Number

00536






Closing

4/9/2021 11:59 PM Eastern




Brief Description

Brief Description of the Job
Receives general direction in performing job duties in sales and marketing functions. Exercises a moderate level of discretion in the interpretation and application of policies, operating procedures, and rules. Develops sponsorship sales and marketing strategies for the City of Greenville Events and Cultural Affairs Department. Sells sponsorships and maintains and builds sponsor relationships. Creates marketing communications, including branding, advertising, and special event materials from multiple outlets. Creates and maintains the Special Events social media strategy. Performs marketing support duties related to the daily operation of the Department. Develops, coordinates, and implements special events and programs.

Job Duties

Essential Functions
Develop and Assist in Sponsorship Sales: Solicit event sponsorship to local and regional companies, including all business categories. Develop sponsorship packages and pricing. Prepare proposals, sponsorship contracts, presentation, and collateral materials. Keep track of catering trade dollars and invoicing for event VIP areas. Ensures successful sales through lead generation and sponsor retention and maintaining sales goals/objectives. Work with Sales & Finance Manager to create annual event Sponsor budget (sales forecasts and expenses). Oversee $500,000 sales budget for the Special Events. Work with clients and internal colleagues to ensure effective delivery of expected goals. Follow up on client requests, concerns and problems. Respond to sponsorship inquiries and requests. Work with sponsors to complete fulfillment, regarding onsite activation, signage placement, fulfillment reports, compliance photos, client visits, etc. Research sponsor prospects and set meetings. Work with Operations Coordinator to determine sponsor site needs and on-site sponsor logistics needs for all events.
45%


Perform Marketing and Media Relations Duties: Distribute marketing materials (flyers, posters, programs, brochures, invitations, maps, etc.). Identify prospects and create customized partnership programs using media-TV, radio, print, online, social media. Determine appropriate marketing strategies. Execute a wide variety of details that involve email broadcasts, outbound calls, events, promotions, and other marketing plans. Write and maintain content and provide daily updates to special events social media platforms (e.g. Facebook, Instagram, Twitter, and Hootsuite). Coordinate the photography needs for all social media outlets. Maintain marketing calendar and research new marketing ideas as they are generated. Prepare and mail proposals. Attend network and promotional events to develop and maintain contact with potential clients and professional bodies. Research and apply for awards relating to Citys special events and contracted festivals. Process printing bids and circulation.
40%


Perform Event Site Preparation and Removal: Conduct site visits and provide event set up and breakdown. Coordinate site set up at weekly events to include banners, tables, chairs, and signage, and provide client entertainment at events.
15%


Perform other duties as assigned.


Qualifications

Job Requirements
Bachelors degree or equivalent in Marketing or Management.
Over two years of experience in sponsorship sales.
CPR, Advanced First Aid, and AED.


Driver`s License Requirements
Valid South Carolina Class D Driver`s License.


Knowledge, Skills, and Abilities
Knowledge of:
Development and fundraising principles and best practices.
Trends and current developments in marketing, including social media, sponsorship activation, benefits and deliverables, and special event planning.
Creation and maintenance of budgets.
Principles and processes for providing customer and personal services including a desire to help customers regardless of their circumstance.
Standard office practices and equipment.


Ability to:
Read, comprehend, and apply knowledge of laws, ordinances, rules, regulations and procedures as they relate to City programs and events.
Respond to and resolve difficult citizen inquiries and complaints, and advise the public on policies, procedures & regulations.
Respond to sponsorship inquiries in a clear and concise manner.
Use telephone and personal outreach to solicit new sponsors and partners.
Develop and foster relationships with sponsors and partners.
Create and develop custom sponsorship proposals for potential partners.
Deal with a system of real numbers; and practical application of fractions, percentages, ratios/proportions, and measurement.
Write policies, contracts, speeches, formal presentations, and/or technical and legal documents and correspondence.
Think independently and the ability to conceptualize and develop new or improved procedures, techniques or ideas appropriate to the work environment.
Work independently and exercise effective judgment and professional thinking.
Supervise seasonal workers and interns and motivate, train, and counsel as required.
Prioritize workload and manage time efficiently, meet deadlines, and complete assignments in a timely manner.
Establish and maintain effective working relationships with local and regional business leaders, City departments, general public, and key stakeholders.
Successfully complete time-sensitive and/or high-profile projects through collaboration, consensus, and creativity.
Proficiently use software and systems to include graphic design software (Adobe Creative Suite, to include Photoshop and Illustrator), social media platforms (e.g. Facebook, Twitter, Instagram, and Hootsuite), and other software utilized by the City.
Operate department equipment to include DSLR cameras and associated lenses, hand trucks, and vehicles.
Operate general office equipment to include scanner, printer, copier, calculator, telephone, and computer with Microsoft Office Suite.
Operate the following machines, tools, and equipment: box truck, light towers, credit card machine, audio visual equipment, vehicle, golf cart, movie screen and projector, two-way radio, generator, laminating machine, backpack blower, Zamboni, dehydrator, ice skate sharpener, and handcarts.


Working Conditions
Primary Work Location: Office environment, vehicle, and outdoors during event season.


Environmental/Health and Safety Factors: Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk. Weekly exposure to wetness and/or humidity. Monthly exposure to extreme temperatures.


Physical Demands: Medium strength demands include exerting 20-50 pounds occasionally, 10-25 pounds frequently, or up to 10 pounds constantly. Continuously requires fine dexterity, using vision, bending, using hearing, twisting, and talking. Frequently requires standing, walking, lifting, carrying, sitting, reaching, handling, and pushing/pulling. Occasionally requires climbing, foot controls, balancing, and crouching.


Mental Demands: Frequently requires time pressures, frequent change of tasks, irregular schedule/overtime, performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work. Occasionally requires emergency situations and noisy/distracting environment.




How To Apply:
Please fill out our Online Application by clicking the Apply button below:




Our office hours are 8:00 am-5:00 pm Monday - Friday.

The City of Greenville will provide reasonable accommodations for otherwise qualified individuals. The City of Greenville does not discriminate on the basis of race, color, national origin, sex, religion, disability status or age in employment or provision of services.
 
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