COURT SERVICES ASSOCIATE - 0121 Salary
$32,177.60 - $46,654.40 Annually
426 N. Main Street - Greenville, SC
1/22/2021 11:59 PM Eastern
- Job Description
Brief Description of the Job
Under the direction of the Court Services Coordinators, Clerks of Court, and Municipal Court Judge, assists with the orderly flow of proceedings; assists attorneys and parties to the case in moving cases on the calendar by accepting affidavits, notices of appearance, motion papers or other court documents, or otherwise having all parties ready for trial. Provides back up support to other Court Services staff members as necessary. Examines court documents to ensure accuracy, completeness and legal sufficiency. Processes dispositions and sentences in the Court`s case management system during court sessions. Prepares court documents including orders, warrants, summonses, conditional discharges, notices of appearances, and subpoenas. Receives payments and issues receipts, secures funds in cash drawer and balances at the end of the day. Posts payments received and prepares and processes daily deposits. Responds to inquiries in person and by telephone. Provides level of customer service necessary without giving legal advice. Acts as liaison between the Court, the bar, the public and other parties to ensure that cases proceed smoothly and efficiently. Processes and prepares all applications for alternative sentencing programs sentenced by the presiding judges. Generates and compiles daily dockets for bench trials, jury trials, and preliminary hearings. Conducts complex review of the schedule and availability of various agencies and parties to ensure timely processing of cases. Assists in maintaining and managing the jury system and jury wheels. Assists with Court special projects as needed.
- Job Duties
Conduct Courtroom Processing (20%): Create cases in the Court`s case management system. Call cases when court is in session, swear in parties, and record and maintain custody of court minutes in required system. Impanel records, record court proceedings and maintain custody of exhibits. Examine court documents to ensure accuracy, completeness and legal sufficiency. Process dispositions and sentences in the Court`s case management system during court session.
Conduct Cash Receipting (20%): Receive payments and issue receipts, secure funds in cash drawer and balance cash drawer at the end of the day. Maintain a daily $200.00 cash drawer amount. Post payments received daily in the mail or in the nightly drop box. Prepare and process daily deposits. Generate and process on-line credit card payments report. Coordinate with Clerks regarding cases eligible for setoff debt. Monitor and review scheduled time payments for compliance and current balances. Prepare Failure-To-Comply documentation for Clerks` and judicial review.
Provide Customer Service (15%): Respond to inquiries in person and by telephone. Act as liaison between the Court, the bar, the public and other parties to ensure that cases proceed smoothly and efficiently. Assist pro se defendant with questions and documents. Staff the main phone lines and answer public inquiries on case status, availability, and other general questions. Serve as a knowledgeable resource for policies, business processes, and other judicial or criminal justice information. Provide appropriate resource information for inquiries about other agency processes or responsibilities. Provide necessary customer service without giving legal advice.
Coordinate Alternative Sentencing & Expungements (20%): Process and prepare all applications for alternative sentencing programs sentenced by the presiding judges. Monitor and maintain all applications to ensure enrollment and participation with various agencies. Initiate contact with various agencies to verify participation and compliance Prepare Failure-To-Comply documentation for Clerks` and judicial review. Schedule re-sentencing hearings for defendants who cannot participate in assigned programs. Update case management system as information is received from various agencies. Process and prepare expungement orders and initiate expungement from case management system. Notify all respective agencies and parties of expungement of case(s).
Maintain Schedule/Docket (15%): Enter cases into the Court`s case management system. Schedule initial court dates, jury trials and preliminary hearings. Process re-scheduled cases as directed by the Clerks or Judges. Prepare and send notices of appearances, summonses, or subpoenas. Generate and compile daily dockets for bench trials, jury trials, and preliminary hearings. Conduct complex review of the schedule and availability of various agencies and parties to ensure timely processing of cases.
Assist with Juror Management (10%): Assist in maintaining and managing the jury system and jury pools. Monitor and determine the appropriate number of jurors needed. Assist in responding to juror inquiries and requests (in person, by phone, and in writing). Assist in conducting orientation and provide information to juror candidates and selected jurors. Attend courtroom proceedings and answer questions related to juror candidates. Monitor and record juror attendance and selection. Maintain and update the inbound and outbound telephone calls for summoned jurors.
Perform other duties as assigned.
Formal Education: Two year Associate`s degree or equivalent in a Criminal Justice, Business, or Finance program is required.
Experience: Over one year of experience in a Court, Criminal Justice, Legal Office, Business, or Financial environment is required.
Driver`s License Required: Class D South Carolina license.
Knowledge, Skills, and Abilities
Knowledge: Work requires a comprehensive practical knowledge of a technical field with use of analytical judgment and decision-making. Must be able to exercise independent thinking and the ability to conceptualize and develop new or improved procedures, techniques or ideas appropriate to the work environment. Work product primarily affects unit processes.
Reading: Intermediate Level: Ability to read papers, periodicals, journals, manuals, and policies.
Math: Intermediate Level: Ability to deal with a system of real numbers; and practical application of fractions, percentages, ratios/proportions and measurement.
Writing: Intermediate Level: Ability to write reports, prepare business letters, summaries, meeting minutes, and emails using proper format, punctuation, spelling, and grammar, using all parts of speech.
Machines, Tools, Equipment, and Work Aids: Telephone, fax machine, calculator, copier, hand truck, and file cart. Personal computer, printer, scanner, Microsoft Office Suite, Adobe Reader, AS400 Applications (HTE, Greenville County Clerk`s Index, Detention Center, etc.), SC Case Management System, and Internet Explorer.
Primary Work Location: Office environment.
Environmental/Health and Safety Factors: Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work. Seasonal exposure to extreme temperature and respiratory hazards.
Frequently requires standing, fine dexterity, handling, vision, hearing, and talking. Occasionally requires walking and reaching. Light strength demands include exerting up to 20 pounds occasionally, 10 pounds frequently, or negligible amounts constantly.
Frequently requires time pressures, frequent change of tasks, performing multiple tasks simultaneously, working closely with others as part of a team, tedious or exacting work, and noisy/distracting environment. Rarely requires emergency situations and irregular schedule/overtime.
How To Apply:
Please fill out our Online Application by clicking the Apply button below:
Our office hours are 8:00 am-5:00 pm Monday - Friday.
The City of Greenville will provide reasonable accommodations for otherwise qualified individuals. The City of Greenville does not discriminate on the basis of race, color, national origin, sex, religion, disability status or age in employment or provision of services.