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City of Greenville
City of Greenville

Job Location: Greenville, SC
Job Type: Full Time

$32,177.60 - $46,654.40 Annually


SC 29601 (Greenlink Bus Shop), SC

Job Type

Full Time



Job Number





2/21/2020 11:59 PM Eastern

Job Description

Brief Description of the Job
Provides support to Transit Fleet Vehicle Maintenance. Researches and orders parts and machinery. Creates purchase orders, assists with inventory control, and tracks part orders. Updates fuel spreadsheets to track fuel consumption, enters fuel usage in computer, orders fuel, enters new employees for fuel use, and makes fuel keys. Charges out parts daily on work orders when used by technicians. Picks up ordered parts and helps deliver. Assists in creating work orders for service and tracks preventative maintenance on vehicles.

Job Duties

Essential Functions
Order Parts (40%): Act as purchasing agent for the Public Transportation department by procuring necessary parts, equipment, fuel, and fluids for Fleet Maintenance. Research vendors and order parts. These include engines, transmissions, wheelchair lifts, pumps, vacuum systems, and electrical components. Adhere to purchasing requirements by receiving a minimum of three quotes for purchases by selecting the lowest or best-cost vendor. Evaluate supplier quotes, references, and services to determine most desirable suppliers. Document all purchases and maintain required records for annual audits. Determine whether all purchases are fair and reasonable prior to purchase award. Deliver invoices for payment, monitor invoice for payment to ensure all accounts remain in good standing, and track the delivery of orders to ensure receipt of parts. Create Purchase Order (PO) for ordered part, track PO for accurate delivery, code bills/invoices when parts arrive, deliver part to Fleet Manager when part arrives. Secure parts that are needed immediately to lessen vehicle downtime. Work with vendors to have parts and supplies delivered in a timely manner. Comply with City purchasing regulations. Receive deliveries; verify invoices for price, quantity, and condition of ordered items; monitor backordered supplies, damaged parts, and parts on warranty for like-item replacement. Record deliveries into the computerized inventory control system.

Maintain Parts Inventory (30%): Receive all part deliveries and other orders. Barcode all required items and place in appropriate storage location with assistance from Shop Foreman. Ensure all parts have been properly charged out to maintenance work orders. Inventory parts on a regular basis to ensure electronic records are accurate. Manage inventory parts exchange which includes returns for defective parts, warranty parts, and core returns. Run reports to determine parts deficiencies and order as necessary. Provide necessary inventory reports to the City`s Office of Management and Budget. Ensure FTA inventory requirements are met.

Maintain Fuel Inventory (15%): Enter daily fuel data into Fleet Maintenance Information System and assure that mileage reports downloaded from the Fuel Master are accurate. Correct data entered incorrectly by employees at fuel pumps, create end of month reports for parts supervisor, track fuel use for errors for high/low usage, order and track fuel, validate DHEC operator log monthly. Process and ship oil samples for analysis; prepare information sheet to accompany each sample. Analyze the fuel dispensing reports for improper entry/dispensing or theft of fuel.

Provide Clerical Support (15%): Create work orders for technicians as needed, order parts, communicate with employees on work to be done on work order, answer phones, communicate with drivers on work being completed, copy/fax for technicians when needed. Act as back-up to the Shop Foreman by opening repair work orders; perform computer data entry of installed parts, labor hours spent, mileage, and other information to close out work orders in the computer control system. Post vehicle maintenance inspection schedule; prepare and post inspection data. Prepare and maintain statistical report for daily and monthly usage of fuel, mileage, oil, tire location, inventory, parts inventory balances, etc. Transport mechanics for pick-up or delivery of damaged or repaired vehicles.

Perform other duties as assigned.


Job Requirements
Formal Education: High school diploma or GED is required.

Experience: Under and including one year of experience in inventory control, accounting, automotive parts, computer, and receiving or related experience is required.

Driver`s License Required: Class D South Carolina license.

Certifications and Other Requirements: DHEC A/B Underground Storage Tank Operator Training within 3 months of hire.

Knowledge, Skills, and Abilities
Knowledge: Work requires a comprehensive practical knowledge of a technical field with use of analytical judgment and decision-making. Must be able to exercise independent thinking and the ability to conceptualize and develop new or improved procedures, techniques or ideas appropriate to the work environment. Work product primarily affects unit processes.

Reading: Intermediate Level: Ability to read papers, periodicals, journals, manuals, and policies.

Math: Intermediate Level: Ability to deal with a system of real numbers; and practical application of fractions, percentages, ratios/proportions and measurement.

Writing: Intermediate Level: Ability to write reports, prepare business letters, summaries, meeting minutes, and emails using proper format, punctuation, spelling, and grammar, using all parts of speech.

Machines, Tools, Equipment, and Work Aids: Computer, telephone, general office equipment, veeder root, calculator, fuel master key encoder and related software.

Working Conditions
Primary Work Location: Office Environment and Warehouse.

Environmental/Health and Safety Factors: Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work. Weekly exposure to noise and vibration. Seasonal exposure to extreme temperature, wetness and/or humidity, and respiratory hazards. Rare exposure to mechanical hazards, chemical hazards, electrical hazards, and fire hazards.

Physical Demands
Continuously requires walking, reaching, handling, vision, and hearing. Frequently requires standing, lifting, carrying, sitting, pushing/pulling, bending, crouching, and twisting. Occasionally requires kneeling and talking. Medium strength demands include exerting 20-50 pounds occasionally, 10-25 pounds frequently, or up to 10 pounds constantly.

Mental Demands
Frequently requires frequent change of tasks, performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work. Occasionally requires time pressures, emergency situations, and noisy/distracting environment. Rarely requires irregular schedule/overtime.

How To Apply:
Please fill out our Online Application by clicking the Apply button below:

Our office hours are 8:00 am-5:00 pm Monday - Friday.

The City of Greenville will provide reasonable accommodations for otherwise qualified individuals. The City of Greenville does not discriminate on the basis of race, color, national origin, sex, religion, disability status or age in employment or provision of services.
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