HIRING ZONE:
$1820 - $1906/MO
DEFINITION
To perform a variety of clerical and technical duties related to the City's human resource function; to manage human resource records; and to provide information and assistance to City employees and the general public regarding human resource activities, policies, and procedures.
DISTINGUISHING CHARACTERISTICS
This is the full journey level class within the Human Resource Specialist series. Employees within this class are distinguished from other classes in this series by the performance of the full range of duties as assigned including notification and personnel file maintenance of drug and alcohol testing, providing general assistance to City employees, updating personnel files, and assisting the public in applying for current position openings, input and balance of all full-time employee absence reports. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from the Assistant Human Resource Director and general supervision from the Human Resource Director.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide secretarial work for the Director of Human Resources.
2. Provide information and general assistance to City staff and the public regarding human resource policies, procedures and processes.
3. Drug and alcohol testing notification to appropriate staff.
4. Answer questions and provide information regarding insurance, job descriptions, updating employee files, salaries and related matters; assist in resolving routine problems or complaints.
5. Input and retrieve a variety of data and information supporting the administration of the Human Resource Department.
6. Compile and maintain human resource records; including drug and alcohol related files; and file as needed.
7. Provide assistance to the general public in applying for City jobs and responding to inquiries; mail job information; file applications; maintains Police officer and Fire fighter applications.
8. Maintain all City employee human resource files, including pre-employment information, transfers, terminations, agreements, and benefits; sort employee paychecks by department and attach appropriate information.
9. Process and maintain benefits materials, brochures and claim forms.
10. Maintain inventory of office supplies and forms.
11. Provide general clerical support to the Human Resource Department; answer the department phone and take messages or transfer to appropriate personnel; attend meetings; type letters, memoranda and other correspondence related to human resource programs and activities.
12. Operate a variety of office equipment including a computer terminal and word processor.
Marginal Functions:
1. Prepare and respond to survey information regarding salaries and benefits for employee verifications.
2. Provide administrative assistance in the testing process for police and fire positions; collect applications, schedule and grade tests, type eligibility list.
3. Verify and review materials for completeness and conformance with established regulations and procedures.
4. Update and maintain various manuals, reports and files; maintain inventory of supplies and printed forms; type, copy, and update new forms.
5. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Basic personnel management systems and programs.
Principles and practices of bookkeeping.
Modern office procedures, methods and computer equipment.
Business letter writing and basic report preparation.
English usage, spelling, grammar and punctuation.
Record keeping methods and procedures.
Ability to create and maintain spreadsheets.
Ability to:
Learn techniques of payroll and benefits processing.
Collect and compile information and data for a variety of reports.
Maintain confidentiality of work.
Work independently in the absence of supervision.
Communicate clearly and concisely, both orally and in writing.
Perform mathematical calculations quickly and accurately.
Type or word process at a speed necessary for adequate job performance.
Learn general personnel policies and procedures applicable to the City.
Operate a variety of modern office equipment including computer equipment.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
* walking, standing or sitting for extended periods of time
* operating assigned equipment.
Maintain effective audio-visual discrimination and perception needed for:
* making observations
* communicating with others
* reading and writing
* operating assigned equipment.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of increasingly responsible clerical experience preferably within the areas of human resource and benefits administration.
Training:
Equivalent to the completion of the twelfth grade. Additional specialized training in human resource administration or a related field is desirable.
WORKING CONDITIONS
Environmental Conditions:
Work closely with others in an office environment utilizing a computer.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for walking, standing, or sitting for prolonged periods of time; kneeling and repeated bending.
HOW TO APPLY:
City of Cheyenne
Department of Family Services and Criminal Background Check required before hiring.
All new employees are subject to pre-employment drug testing A satisfactory motor vehicle check is required prior to employment
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